1
What is Practical Ministry Assessment?
At Trinity Theological College, your training is built on three pillars — Head (academic study), Heart (spiritual formation), and Hand (practical ministry). The Practical Ministry Assessment measures the Hand — your outward involvement in ministry, service, digital work, prayer, and church participation.
Every month, your teacher will assess how actively and faithfully you are engaged in ministry. The result counts toward your final term grade for Practical Ministry.
Why it matters
Practical Ministry is not just about completing tasks. It is about developing faithful habits of service, ministry skill, and spiritual discipline that will prepare you for a lifetime of ministry.
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The 6 Areas You Are Assessed On
Your monthly Practical Ministry grade is made up of six areas totalling 100 marks.
A
Digital Ministry Assignments
WhatsApp status videos, devotional reels, Bible verse graphics, testimony videos, sermon clips, or other digital gospel content you create and share.
20
B
Devotional / Biblical Communication
Recorded or live devotional, Scripture reading, prayer leading, or a short gospel message — done sincerely and clearly.
15
C
Prayer and Spiritual Discipline
Weekly prayer partner meetings, prayer records, personal reflection, and chaplain or teacher verification of your sincerity.
20
D
Fasting Prayer Participation
Attendance and active participation in weekly and monthly fasting prayer sessions. Recorded from your attendance register.
15
E
Church / Youth / Main Service Ministry
Active service in any area — singing, instruments, media, sound, camera, ushering, hospitality, Sunday school, outreach, or other service roles.
20
F
Additional Ministry Initiative
Any extra ministry you take on beyond your assigned duties — extra digital content, prayer ministry, outreach, hospitality, student help, and more.
10
3
How Each Area is Rated
For each of the 6 areas, your teacher selects one of five ratings. The rating is then automatically converted to marks by the ERP system.
How marks are calculated
Each area has a maximum mark. The rating percentage is applied to that maximum. For example: Section A (Digital Ministry) is worth 20 marks. A "Good" rating (80%) gives you 16 marks. An "Excellent" rating gives you 20 marks.
4
Grade Bands
After all marks are added and any adjustments are applied, your final monthly score produces a grade.
A+
90–100
A
80–89
B+
70–79
B
60–69
C+
50–59
C
45–49
F
Below 45
Your term grade is the average of your three monthly scores.
Example
Month 1: 78 (B+) · Month 2: 84 (A) · Month 3: 91 (A+)Term Average: (78 + 84 + 91) ÷ 3 = 84.33 → Grade A
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Important — Grade Cap Rules
Even if your total score is high, your grade may be capped (limited) if you miss certain compulsory requirements. This is to ensure that every student develops all areas of ministry — not just the ones they are strong in.
| Condition | Maximum Grade Allowed |
|---|---|
| Digital Ministry (Section A) not done at all | B |
| Devotional / Biblical Communication (Section B) not done | B |
| Prayer partner record completely missing (Section C) | B |
| Fasting Prayer attendance below 40% (Section D) | C+ |
| No Church / Youth / Main Service Ministry (Section E) | B |
| Biblical content seriously incorrect | C+ or review |
| Evidence doubtful or not verified | C+ or review |
| Major discipline issue | Coordinator review |
Real example of a cap
A student scored 85 in all other sections but did not submit any devotional communication (Section B). Their calculated grade would be A, but because Section B was not done, the ERP automatically caps their grade to B — even though their score is 85.
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What You Need to Submit Each Month
Your teacher cannot give you a good rating without evidence. For each area, make sure you are ready to provide the following:
Section A — Digital Ministry
At least one digital ministry piece (video, graphic, reel, etc.) per month
Evidence link or upload (WhatsApp screenshot, YouTube/Instagram link, Google Drive link)
Biblical content must be scripturally correct — teacher will verify
Voice must be clear, graphics must be readable
Section B — Devotional / Biblical Communication
At least one recorded or live devotional, Scripture reading, or short message per month
Proper dress and presentation
Clear voice, good background (for recordings)
Biblical message must be clear and accurate
Time discipline — stay within the required duration
Section C — Prayer and Spiritual Discipline
Submit weekly prayer records — aim for 4 or more per month
Confirm your prayer partner — they must verify your record
Maintain a reflection record alongside your prayer log
Section D — Fasting Prayer
Attend fasting prayer sessions regularly — aim for 75% or above
Be active and engaged, not just present — passive attendance will lower your rating
Section E — Church / Youth / Main Service Ministry
Serve in at least one ministry area per month (singing, media, ushering, etc.)
Your supervisor must verify your involvement
Be faithful and punctual — lateness or carelessness will affect your rating
Section F — Additional Ministry
This section rewards extra effort — it is not compulsory but improves your grade
Submit a description of what you did and get it verified
7
Grade Adjustments
Your teacher may make a small adjustment (up to +5 or –5 marks) to your final score based on factors the dropdown ratings cannot fully capture.
| Positive Adjustment Reasons | Negative Adjustment Reasons |
|---|---|
| Exceptional spiritual attitude | Poor attitude or unwillingness |
| Strong improvement from previous month | Late submission without valid reason |
| Took leadership beyond assigned duty | Biblical content error |
| Helped others complete ministry work | Careless or copied work |
| Significant additional ministry with evidence | Lack of sincerity in prayer record |
| Genuine effort despite weakness in skill | Evidence doubtful or not verified |
Note on large adjustments
Adjustments above ±3 marks require Coordinator approval. Adjustments above ±5 marks require Admin approval and cannot be applied without it.
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Your Rights as a Student
1
You have the right to know your monthly score and grade after it is submitted.
2
If you believe your assessment is unfair, you may raise a concern with the Practical Ministry Coordinator within 7 days of the grade being locked.
3
You have the right to receive feedback on your performance so you can improve the following month.
4
Grades cannot be changed after they are locked unless a formal review is initiated and approved by the Coordinator.
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Tips for a Strong Monthly Grade
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Plan ahead. Do not leave digital ministry, devotional communication, or evidence links to the last week of the month.
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Keep evidence. Save all links, screenshots, and records as you go. It is very difficult to reconstruct them at the end of the month.
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Be consistent. One excellent piece of work per month is not enough. Consistency across all 6 areas is what the assessment measures.
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Communicate with your supervisor. Make sure they know you are serving and that they can verify your involvement when asked.
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Never copy or falsify records. This results in a Negative Adjustment and may be escalated to the Coordinator for review.
✓
Do extra ministry. Section F rewards extra effort. Use it to strengthen your final score.
Student Declaration
"I confirm that all ministry records, evidence, and submissions I provide for my Practical Ministry Assessment are genuine, represent my own sincere participation, and have not been falsified, copied, or misrepresented. I understand that false or doubtful records may result in a grade cap, negative adjustment, or coordinator review."
Student Name
Student ID
Date